[closed] Grants & Budgeting Coordinator

Posted: Saturday, August 29, 2020
 Full Time
 Large scale

Position Description

The National Young Farmers Coalition (Young Farmers) represents, mobilizes, and engages young farmers to ensure their success. Since our founding in 2010, we have grown our grassroots network to over 200,000 individuals and partner organizations. We give young farmers tools to become leaders in their communities, building an effective political voice at the local, state, and national level. Together, we tackle the most critical structural and economic barriers that prevent motivated young people from starting and growing successful farm businesses — including access to affordable farmland, student debt, climate change, healthcare, racial inequities, and more.

We have won historic investments in beginning farmer training, outreach to farmers of color, and farmland conservation. Our advocacy for a USDA Farm Service Agency microloan resulted in a loan program in every county that has served more than 30,000 farmers.

The Grants and Budgeting Coordinator will be primarily focused on government grant management by providing contract management, grant proposal support, and compliance reporting. The position will work closely with program staff implementing government and major restricted grant programs to facilitate their understanding of financial implications of programmatic decisions and assists in the smooth operation of the contracts. Additionally, the Coordinator will support our Accounting and Budget Manager with the preparation of annual budgets, audits, and forecasts for assigned grants as well as basic bookkeeping responsibilities.

The Grants & Budgeting Coordinator will report directly to our Accounting and Budget Manager. Preference will be given to candidates who can periodically commute to Hudson, NY to manage administrative in-office tasks.

The National Young Farmers Coalition is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, age, religion, gender, marital status, sexual orientation, disability, veteran status, political orientation, or any other characteristic protected by federal, state, or local law. We strongly encourage people of color, LGBTQ+ individuals, and veterans to apply. 


Budget Management (75%)

  • Manages a portfolio of government contracts and grants;
  • Supports budgets and budget modifications related to contracts and grants;
  • Communicate with subaward recipients and contractors, as well as internal program managers/directors to facilitate appropriate contract spending, billing accuracy and timely payment;
  • Ensure accuracy of financial data required for claim submissions related to government agency and privately funded contracts and grants;
  • Submit reimbursement claims from grantors as required;
  • Prepare regular reconciliations of accounts receivable balance sheet accounts as well as revenue schedules, reconciliations, etc., connected to grant and contract spending;
  • Interface with compliance auditors on all aspects of audits and support Accounting & Budget Manager on delivering clean audit;
  • Assist Accounting & Budget Manager with processing of payables and receivables;
  • Ensure proper documentation and digital storage of financial files.

Project Management and Stakeholder Engagement (15%)

  • Support Farm and Ranch Stress Assistance Program Manager with project implementation;
  • Provides timely follow-up on internal/external requests for information;
  • Liaising with subaward contractors and partner organizations on financial and reporting matters;
  • Assists Development Director in creating resources and tools to provide support to partner organizations for government grant submissions.

Development (10%)

  • Supports grant reporting for portfolio of government contracts and grants;
  • Maintains accounts for all government funding portals and manages submission process for government contracts through grants.gov;
  • Ensures proper entry and processing of grant award letters and acknowledgement letters in SalesForce.


The successful candidate will offer:

  • Experience with basic financial management skills including developing and monitoring budgets and financial reporting
  • Ability to interpret federal and state government laws and regulations regarding grant administration
  • Proficient in the use of financial management software to include Quickbooks, Salesforce and spreadsheets
  • Able to effectively communicate contracting and financial management processes to staff, partner organizations, and stakeholders
  • Familiarity and alignment with the mission of our organization
  • A demonstrated commitment to racial equity and an approach that prioritizes financial transparency, collaborative decision-making, and resource sharing
  • Highly organized and focused with superior follow-through and attention to detail
  • Strong time management skills, experience meeting multiple project deadlines and objectives
  • Ability to work self-directed, and also to be a strong team player

The ideal candidate may also have:

  • Experience with federal grants, grant coordination and oversight, and application processes
  • Experience with database management, ideally Salesforce
  • Experience working on a farm or ranch and/or be rooted in the agricultural community
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